03 Jun

Administrative Officer

, Lagos
  • Full-Time
  • Closing Date: 25-Jun-2019


Job Summary

Execute and oversee all administrative duties within Solarpawa; notably, all aspects of Facility Management, Vendor Management, Internal communications, etc.

Vendor Management

  • Choose vendor for projects based on quality of product/service, quotation and other vital factors.
  • Discuss projects to be executed with vendor, and properly manage all documents involved in the vendor engagement.
  • Inspect projects upon completion to track vendor’s compliance with initial agreement.

 

Facility Management

  • Ensure offices are stocked with necessary supplies, and that all equipment is functioning properly.
  • Oversee the periodic maintenance, repair and servicing of all equipment.
  • Ensure that the overall conditions of the building and equipment are in compliance with health, environmental and security standards.

 

Internal Communications and Logistics

 

  • Send out memos to disseminate general information to staff members.
  • Convene town hall meetings for staff members of Solarpawa, upon instruction.
  • Plan and schedule general events and meetings; make arrangement for venue, and send reminder memos to staff members.

 

 

Budgeting, Documentation & Reporting

  • Prepare regular reports for departmental expenses, so as to show funds are being used efficiently and according to budget.
  • Organize a filing system for important company documents like receipts, invoices, etc.
  • Review external documents, and make necessary corrections on them before they are sent out of Solarpawa.

 

Requirements

  • Minimum of a Bachelor’s degree in Public administration, Business administration or any relevant field.
  • Minimum of 3 years work experience in this role or a similar role.
  • Strong knowledge of office procedure.
  • Experience in facility management.
  • Strong attention to detail.

 

 

 

 

 

 

 


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